FREQUENTLY ASKED QUESTIONS

2020 Annual Meeting and Exhibition Postponed


Why was the meeting postponed?

Due to ongoing concerns and risks relating to the spread of the Coronavirus outbreak (COVID-19) in the United States and abroad. The Board of Directors of STLE determined that for the safety and well-being of the STLE staff, members and guests who would be attending the event, the conference should be postponed until it is deemed appropriate to safely do so. The decision to not hold the event was based upon advice of the World Health Organization (WHO), the U.S. Center for Disease Control (CDC), the Governor of Illinois, the Illinois Department of Public Health (IDPH), the Chicago Department of Public Health (CDPH) and the STLE Board of Directors.

Are the events postponed as well?

Yes, all activities (presentations, forums, social events, exhibits, STEM, education courses, Board of Director and committee meetings) are all postponed and will not occur as originally scheduled on the program. Information regarding an alternate date and location will be posted when it becomes available.

In addition, the STLE Board of Directors has voted to cease (postpone) all Local Section activities in which groups of individuals are in contact with each other (meetings, social events, education programs, etc.) until the STLE Board has deemed it safe to resume these activities. A reassessment of the situation by the STLE Board of Directors will be made on June 1st, 2020.

Do I need to cancel my hotel reservation and travel arrangements for the May 3-7, 2020 STLE 75th Annual Meeting & Exhibition?

People with existing reservations do not need to contact the Hyatt at this time.  STLE conference management is working with the hotel to modify existing reservations in an efficient manner, with more information to follow.  For questions, contact Conference Manager Merle Hedland (mhedland@bacon-hedland.com).

Most transportation providers have implemented special provisions in response to COVID-19. Please contact the transportation provider directly to cancel, re-book or re-schedule your travel arrangements.

When will the Annual Meeting Take Place?

We are currently working with the Hyatt Regency Hotel in Chicago to re-schedule the STLE 2020 Annual Meeting & Exhibition. Information regarding an alternative date and location will be posted when it becomes available.

Will the original program (presentations, exhibitors, forums, STEM, education courses, dates & times) be maintained?

There will likely be some changes to the original program and guide. The STLE staff, the Annual Meeting Committee and hotel coordinator will be working with the presenters, exhibitors and sponsors on the revised program before, during and after the re-scheduling process. The new Program Guide will be posted and distributed to attendees when it becomes available.

If I am a presenter, what do I need to do?

You will be contacted by STLE after the re-scheduled date has been set. Please allow 30-days for us to contact you. For questions, contact Conference Manager Merle Hedland (mhedland@bacon-hedland.com).

If I am an exhibitor or sponsor, what do I need to do?

Hold on to your exhibit booth until notified by STLE. You will be contacted by STLE after the re-scheduled date has been set.  For immediate questions, contact Tracy Van Ee.  emeraldcomminc@yahoo.com or 630- 922-3459.   

If I pre-registered as an attendee, what do I need to do?

You will be contacted by STLE after the re-scheduled date has been set. Please allow 30-days for us to contact you.  For immediate questions, call 847-825-5536 or send a message to info@stle.org.

What happens if the situation with COVID-19 does not improve at the time of the re-scheduled date?

STLE staff will continue to monitor the situation and will consult with the World Health Organization (WHO), the U.S. Center for Disease Control (CDC), the Illinois Department of Public Health (IDPH), the Chicago Department of Public Health (CDPH), the STLE Board of Directors and the Hyatt Regency Hotel in Chicago to ensure it is safe to host the 2020 STLE Annual Meeting & Exhibition.